Vacancy: Finance and Administration Assistant (FAA)

Position:         Finance and Administration Assistant

Placement:     SAfAIDS Eswatini Country Office, Manzini, Eswatini

Background:

If SRHR, gender equality, social inclusion and sustainable development are among your passions and experiences in finance and programme support; this may be an opportunity for you. We are looking for a quality conscious, agile, results focused, systematic planner, risk mitigator, efficient and multiple assignments skilled Finance and Administration Assistant (FAA) for our Eswatini Country Office. The FAA will daily capture accurately all financial data into Pastel and file all financial documents properly. She/He/They will enable payments and disbursements whilst ensuring that expenditure is done in line with approved budgets accompanied by relevant completed supporting documents. The FAA will manage the organizations debtors and creditors, petty cash maintenance, per-diems and contingencies payments; and checking liquidations for both staff and partners. They will prepare accurately and timely country office management accounts on a monthly basis to Senior Management for effective monitoring, decision making and control.  She/He/They will manage grants for all country office programmes. They will ensure timely and correct reporting against grant agreements, and provide mentoring and compliance guidance to partners at inception meetings, during programme implementation and quarterly compliance checks.  They oversee administrative functions of the Office, which include: procurement, logistics, events and meetings; and support to human resources functions.

Requirements:

• Minimum qualification is a relevant University degree in Finance or Post Graduate qualification on related areas e.g., ACCA/CMA is an added advantage.
• Minimum of 2-4 years relevant experience in civil society organisations including NGOs, development partners and UN agencies.
• Proficient in finance and grant management, budget and asset monitoring, management accounts, administration support, human resources and financial audits.
• Good partner monitoring and mentorship, multi-tasking, crisis management and risk reduction.
• Advanced computer literacy skills e.g., Ms Excel, Pastel Evolution and data analytics.
• Strong written and verbal communications skills.

SAfAIDS is committed to equality in all our work. Gender Equality, Social Inclusion and Diversity is core to our internal and external work. Internally, this enriches the ideas, perspectives and competencies, for fulfilling our commitment to serving diverse populations across the SADC region. Our Fit-For-Purpose employee recruitment and consultant engagement approach; welcomes applicants who identify as PLHIV, persons with disability, non-binary persons, and all sexual orientations and gender identities.

Application Requirements and Deadline:

Application packages must be submitted via email; including (i) One-page motivational letter, (ii) Curriculum vitae, which includes contact details for at least 3 referees, (iii) information on current salary and benefits. Applications must be in English, and emailed with subject: Application – SAfAIDS Eswatini Finance and Administration Assistant; to recruitments@safaids.net  by the 18^th October 2023.

Only short-listed candidates will be contacted.